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Starting Up a Project (SU) PROCESS

Written by Andy Trainer – Thu 12 Jul 2007

PRINCE2® PROCESSES – Starting Up a Project (SU)

The purpose of the Starting up a Project process is to ensure that the prerequisites for Initiating a Project are in place by answering the question: do we have a viable and worthwhile project?

This process is triggered by a mandate and is designed to establish the following:

  • There is a business justification for initiating the project (documented in an outline Business Case)
  • All the necessary authorities exist for initiating the project
  • Sufficient information is available to define and confirm the scope of the project (in the form of a Project Brief)
  • The various ways the project can be delivered are evaluated and a project approach selected
  • Individuals are appointed who will undertake the work required in project initiation and/or will take significant project management roles in the project
  • The work required for project initiation is planned (documented in a Stage Plan)
  • Time is not wasted initiating a project based on unsound assumptions regarding the project’s scope, time scales, acceptance criteria and constraints.

Products produced during this process are as follows:

  • Role descriptions
  • Daily Log
  • Lessons Log
  • Outline Business Case
  • Project Product Description
  • Project Approach
  • Project Brief
  • Stage Plan

The PRINCE2 processes are covered in detail on our PRINCE2 Foundation training and PRINCE2 Practitioner training courses in Brighton, Sussex.

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Controlling a Stage (CS) PROCESS

Written by Andy Trainer – Thu 12 Jul 2007

PRINCE2® PROCESSES – Controlling a Stage (CS)

The purpose of the Controlling a Stage process is to assign work to be done, monitor such work, deal with issues, report progress to the Project Board, and take corrective actions to ensure that the stage remains within tolerance.

For each stage, the following cycle of activities will be covered:

  • Authorise a Work Package
  • Review Work Package Status
  • Receive Completed Work Packages
  • Review the stage status
  • Report highlights
  • Capture and examine issues and risks
  • Escalate issues and risks
  • Take correction action

The continued assessment of risk and issues during this process is important.

Products used or produced during this process:

  • Work packages, detailing the products to be produced must be agreed between Project and Team Manager.
  • Quality register – checked for approved products produced
  • Configuration item records – updated with the latest status of products
  • Checkpoint reports – reviewed in preparation for Highlight reports
  • Highlight Reports (time-driven control) produced by the Project Manager, sent to the Project Board advising on progress information.
  • Issue reports and Issues register in which all issues are captured and examined.
  • Daily log – used to informally manage any risks and issues
  • Lessons Log – updated with any lessons learned during the stage
  • Updated Risk register.
  • The Stage Plan which is regularly updated with actual achievements.
  • An Exception Report may also need to be created if an issue is forecast to exceed stage tolerances.

Learn more about the Controlling a Stage Process on our PRINCE2 Courses.

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