Written by Heather Buckley – Fri 29 Oct 2010
Clients always expect absolutely flawless results, and that’s what you should always be aiming for. Spell check should be your new best friend as simple spelling or grammatical mistakes can be the most embarrassing and are normally the most obvious to everyone. I have created a list of a few quick tips that I believe will help tie up loose ends when you’re closing up your project in InDesign.
This is one of the simplest and greatest features of InDesign and you can employ Find/ Change in different ways to help clean up your project. Extra spaces are a real pain and can easily occur without you realising. To use Find/ Change you simply click – Edit – Find/Change (or CTRL + F), then type – a double space in the Find what and then type – a single space in the Change to box, click – find or change all, depending on what you want to do, and then it’ll run and do all the leg work for you by replacing all double spacing with single spacing.
Using these all the time can be very annoying and distracting, but for re-reading your work once its almost finished, this tool is vital. It will allow you to find hidden/ unwanted spaces, paragraphs, indents etc. To use it simply go to – Type – Show Hidden Characters (or CTRL + ALT + I).
Something so simple yet, its overlooked by many. Delete ALL of the default colour swatches from the library and only use colours that you have created yourself. Also, please don’t sample colours from the other images using the eyedropper tool as they never come out properly and just makes your whole piece look really cheap.
This is a very useful tool and you can customise it to include checking a mix of links, colours, images and objects, text and the whole document itself. It is a great way of checking the make sure all the different elements are the right size, type etc. To add a new profile simply click - the downward arrow at the bottom of the page then click on – Define Profiles, you then need to click the – New Preflight Profile, after that you can rename the Profile and select all the boxes you desire to have checked, and then click – OK.
As I talked about before, Spell Check should be your new best friend, it is so important it’s being mentioned twice! Of course Spell Check can only notice the words that are spelt incorrectly, so if you accidentally typed ‘The whether forecast looks bad today’ you need to make sure you re-read all your work so to correct any mistakes. To use Spell Check, simply click – Edit – Spelling – Check Spelling.
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