If you’ve attended our PRINCE2 Foundation or PRINCE2 Practitioner course (we hold PRINCE2 training in Birmingham as well as Brighton, Sussex) and want to start a project using PRINCE2 back at work, you’ll need somewhere to start.

Here you can download PRINCE2 project templates to help you to manage your project effectively.

Use the link below to download a zipped folder containing all of the PRINCE2 templates:

Folder contents:

• Benefits Review Plan
• Business Case
• Checkpoint Report
• Communication Management Strategy
• Configuration Item Record
• Configuration Management Strategy
• Daily Log
• End Project Report
• End Stage Report
• Exception Report
• Highlight Report
• Issue Register
• Issue Report
• Lessons Log
• Lessons Report
• Project Plan
• Product Description
• Product Status Account
• Project Brief
• Project Initiation Documentation
• Project Product Description
• Quality Management Strategy
• Quality Register
• Risk Management Strategy
• Risk Register
• Work Package

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Posted by Aaron Charlie in PRINCE2 Training on November 18th, 2009 | 4 Comments »

PRINCE2 PROCESSES – Initiating a Project (IP)

See our training for PRINCE2.

The purpose of the Initiating a Project process is to establish solid foundations for the project, enabling the organisation to understand the work that needs to be done to deliver the project’s products before committing to a significant spend.

The objective of the Initiating a Project process is to ensure that there is a common understanding of:

• The reasons for doing the project, the benefits expected and the associated risks
• The scope of what is to be done and the products to be delivered
• How and when the project’s products will be delivered and at what cost
• Who is to be involved in the project decision making
• How the quality required will be achieved
• How baselines will be established and controlled
• How risks, issues and changes will be identified, assessed and controlled
• How progress will be monitored and controlled
• Who needs information, in what format, and at what time

Other products created and ready for use when the project commences are:

• Risk Management Strategy and Risk Register
• Configuration Management Strategy, Initial Configuration Item Records and Issue Register
• Quality Management Strategy and Quality Register
• Communication Management Strategy
• Project Controls
• Role Descriptions
• Project Management Team Structure
• Project Plan
• Product Descriptions
• Benefits Review Plan
• Detailed Business Case
• Project Initiation Documentation

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Posted by Alistair Wylie in PRINCE2 Training on July 12th, 2007 | No Comments »

PRINCE2 PROCESSES – Managing a Stage Boundary

The purpose of the Managing a Stage Boundary process is to enable the Project Board to be provided with sufficient information by the Project Manager so that it can review the success of the current stage, approve the next Stage Plan, review the updated Project Plan, and confirm continued business justification and acceptability of the risks. Therefore, the process should be executed at, or close to the end of, each management stage. The PRINCE2 Processes are covered in detail on our PRINCE2 Foundation training and PRINCE2 Practitioner training courses in Brighton, Sussex.

The objective of the Managing a Stage Boundary process is to:

• Assure the Project Board that all products in the Stage Plan for the current stage have been completed and approved
• Prepare the Stage Plan for the next stage
• Review and, if necessary, update the Project Initiation Documentation (in particular the Business Case, Project Plan, project approach, strategies, project management team structure and role descriptions)
• Provide the information needed for the Project Board to assess the continuing viability of the project – including the aggregated risk exposure
• Record any information or lessons that can help later stages of this project and/or other projects
• Request authorization to start the next stage.

The main products of this process are as follows:

• An End Stage Report produced by the Project Manager and given to the Project Board, outlining information on the current stage achievements.
• Current Stage Plan actuals showing the performance against the original Stage Plan.
• The Next Stage or Exception Plan for approval.
• Project Initiation Documentation may require updating.
• A revised Project Plan incorporating all the actual metrics.
• An updated Risk register, together with the Updated Business Case and Project Plan, which is used by the Project Board to review that the Project has continuing ongoing viability.
• Configuration item records created/updated for new stage products.
• An updated Business Case.
• The Lessons Log.
• Any changes to the Project Management Team with updated Job Descriptions.

Team plans may also be produced when planning the next stage, defining the work packages that will be produced in the next stage.

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Posted by Alistair Wylie in PRINCE2 Training on July 12th, 2007 | No Comments »

PRINCE2 PROCESSES – Closing a Project (CP)

See our courses for PRINCE2 in Brighton, Sussex.

The purpose of the Closing a Project process is to provide a fixed point at which acceptance for the project product is confirmed, and to recognize that objectives set out in the original Project Initiation

Documentation have been achieved (or approved changes to the objectives have been achieved), or that the project has nothing more to contribute.

The objective of the Closing a Project process is to:

• Verify user acceptance of the project’s products
• Ensure that the host site is able to support the products when the project is disbanded
• Review the performance of the project against its baselines
• Assess any benefits that have already been realized, update the forecast of the remaining benefits, and plan for a review of those unrealized benefits
• Ensure that provision has been made to address all open issues and risks, with follow-on action recommendations.

The main products of this process are as follows:

• Project Plan updated with final actual
• Product Status Account covering the status of all products for the project
• Issue register to identify any outstanding issues
• Follow-on action recommendations created with any outstanding issues to be addressed
• Configuration item records updated with current status of products
• Benefits review plan updated with dates for benefits realization
• Acceptance records for products completed
• End project report created
• Lessons Report created
• Close Issue, Risk, Quality registers, Daily and Lessons Log

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Posted by Alistair Wylie in PRINCE2 Training on July 12th, 2007 | No Comments »

PRINCE2 Theme – Plans

The purpose of the Plans theme is to facilitate communication and control by defining the means of  delivering the products (the where and how, by whom, and estimating the when and how much).

Effective project management relies on effective planning as without a plan there is no control. Planning provides all personnel involved in the project with information on:

• What is required
• How it will be achieved and by whom, using what specialist equipment and resources
• When events will happen
• Whether the targets (for time, cost, quality, scope, risk and benefits) are achievable.

The development and maintenance of credible plans provides a baseline against which progress

can be measured. They enable planning information to be disseminated to stakeholders in order to secure any commitments which support the plan.

PRINCE2 approach to plans

The development following activities will be used to create all levels of plan:

• Design the plan
• Define and analyse the products
• Identify activities and dependencies
• Prepare estimates
• Prepare the schedule
• Document the Plan
• Analyse the risks

Plans are produced at three levels in a PRINCE2 project.

© Crown Copyright 2009. Reproduced under Licence from OGC

• Initiation Stage Plan – this plan covers the activities of the initiation stage for the project.
• Project plan – this is the high level overall plan that covers the full duration of the project.
• Stage plan– this is an extract of the project plan covering a specific stage with more detail.
• Team plan – this is an optional plan which would contain a more detailed breakdown of a section of the stage plan for use by a team when developing certain products.
• Exception plan – when a plan is predicted to no longer finish within the agreed tolerances, an exception plan is produced to replace that plan.
• Benefits review plan – covers activities during and after the project to determine achievement of benefits.

The Plans Theme is covered in more detail on our PRINCE2 Foundation course and PRINCE2 Practitioner courses in Brighton, Sussex.

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Posted by Alistair Wylie in PRINCE2 Training on July 12th, 2007 | No Comments »