Ok, so you’ve defined your project, setup all the tasks and resources but now you need to monitor the progress and check that everything is going to plan (or not as the case may be!!).
Microsoft Project offers you several ways of viewing the project, depending on the information you need to see, this is done via the ‘View’ menu. Here we look at how to access the different views.
To learn more about Views, and loads more in MS Project, why not attend our MS Project Training course here in Brighton, Sussex?
Different Ways of Viewing a Project
The VIEW tab on the Ribbon provides different ways of viewing a Project Plan.
A VIEW BAR also appears on the left hand side of the Gantt Chart, enabling you to change to different views.
Yet another way on the TASK TAB on the Ribbon, select the view from the Gantt Chart button.
Views are split into different types, either Task or Resource Views.
Useful Views
Gantt – Main View used for reporting data on a timescale
Calendar – Shows every task in the project on a day to day basis in a diary format
Network Diagram – Shows the tasks as a Flow Chart
Task Usage – Shows tasks with the list of resources working on them. Can be used to view working times and costs of tasks
Resource Usage – Shows resources and the tasks they are working on. Can be used to view resource working times and availability.
Resource Graph – Used to identify days when a resource is busy or over allocated
Resource Sheet – Used to enter information about resources
Tracking Gantt – Displays the original plan against the actual. Used for comparison and updating when running the project.
Available Tables
Many views are made up of tables. The Resource Sheet is a table, the Gantt Chart has a table. The table that is initially viewed in any view is the ENTRY table.
To change a table, select the VIEW TAB on the Ribbon
Select TABLES
Choose from one of the nine tables
Useful Tables
Cost – Shows a breakdown of cost – relative to task or resource
Work – Shows a breakdown of work hours – relative to task or resource
Entry – The initial data entered for a task or resource
Summary – Shows work and cost together – relative to task or resource
Variance – Shows variances between the original plan and the running plan
Note: The Default Table for the Gantt Chart is ENTRY. A quick way of switching tables is to right click in the square at the top left hand side of the current table.
Keystrokes for moving around Views & Tables
CTRL+HOME – Goes to the top of a table
CTRL + END – Goes to the bottom of a table
ALT+HOME – Shows the Start Date on the Gantt Chart, or in any graphical view
ALT+END – Shows the End Date on the Gantt Chart, or in any graphical view
Combination Views
More than one view may be shown in the screen at a time. For example you could have the Gantt Chart showing in the top part of the screen and the Resource Sheet in the bottom. Thus it is possible to see information about a Resource working on a task without having to switch between views. A split is created in the screen and the appropriate view displayed in the relative pane.
Select the VIEW TAB from the RIBBON
Select The DETAILS box from the SPLIT VIEW options
Initially a Task Form is display in the lower part of the screen. This can be changed in the drop down box to the right of Details
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Please note that this guide alone will not prepare delegates to sit the PRINCE2 Practitioner Exam! It is intended to be used in conjunction with our PRINCE2 Training courses. We offer both thePRINCE2 Foundation Training course andPRINCE2 Practitioner Training course here in Brighton, Sussex.
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Welcome to the PRINCE2 Training Resources page, here you can find various resources including our PRINCE2 Quiz, PRINCE2 eBook and PRINCE2 Templates. You can use these resources to revise for your PRINCE2 exam or simply learn about PRINCE2 and all its features.
This is an excellent free PRINCE2 Training revision guide for your mobile.
PRINCE2 is a structured method for effective project management. It is the standard used extensively by the UK Government and is widely recognised and used in the private sector, both in the UK and internationally. Silicon Beach Training provides a range of PRINCE2 Training courses in Brighton, Sussex, including PRINCE2 Practitioner Training and PRINCE2 Foundation Training.
PRINCE2, the method, is in the public domain, offering non-proprietary best-practice guidance on project management. PRINCE2 is a registered trademark of the Office of Government Commerce.
This e-Book will take you through the PRINCE2 methods of managing a project from start to finish. A great PRINCE2 revision guide.
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The purpose of the Starting up a Project process is to ensure that the prerequisites for Initiating a Project are in place by answering the question: do we have a viable and worthwhile project?
This process is triggered by a mandate and is designed to establish the following:
There is a business justification for initiating the project (documented in an outline Business Case)
All the necessary authorities exist for initiating the project
Sufficient information is available to define and confirm the scope of the project (in the form of a Project Brief)
The various ways the project can be delivered are evaluated and a project approach selected
Individuals are appointed who will undertake the work required in project initiation and/or will take significant project management roles in the project
The work required for project initiation is planned (documented in a Stage Plan)
Time is not wasted initiating a project based on unsound assumptions regarding the project’s scope, timescales, acceptance criteria and constraints.
Products produced during this process are as follows:
The purpose of the Directing a Project process is to enable the Project Board to be accountable for the project’s success by making key decisions and exercising overall control while delegating day-to-day management of the project to the Project Manager.
The objective of the Directing a Project process is to ensure that:
There is authority to initiate the project
There is authority to deliver the project’s products
Management direction and control are provided throughout the project’s life, and that the project remains viable
Corporate or programme management has an interface to the project
There is authority to close the project
Plans for realising the post-project benefits are managed and reviewed.
The Directing a Project process starts on completion of the Starting up a Project process and is triggered by the request to initiate a project.
Welcome to the 
PRINCE2 is a structured method for effective project management. It is the standard used extensively by the UK Government and is widely recognised and used in the private sector, both in the UK and internationally. Silicon Beach Training provides a range of 
