PRINCE2 PROCESSES – Managing a Stage Boundary
The purpose of the Managing a Stage Boundary process is to enable the Project Board to be provided with sufficient information by the Project Manager so that it can review the success of the current stage, approve the next Stage Plan, review the updated Project Plan, and confirm continued business justification and acceptability of the risks. Therefore, the process should be executed at, or close to the end of, each management stage. The PRINCE2 Processes are covered in detail on our PRINCE2 Foundation training and PRINCE2 Practitioner training courses in Brighton, Sussex.
The objective of the Managing a Stage Boundary process is to:
- Assure the Project Board that all products in the Stage Plan for the current stage have been completed and approved
- Prepare the Stage Plan for the next stage
- Review and, if necessary, update the Project Initiation Documentation (in particular the Business Case, Project Plan, project approach, strategies, project management team structure and role descriptions)
- Provide the information needed for the Project Board to assess the continuing viability of the project – including the aggregated risk exposure
- Record any information or lessons that can help later stages of this project and/or other projects
- Request authorization to start the next stage.
The main products of this process are as follows:
- An End Stage Report produced by the Project Manager and given to the Project Board, outlining information on the current stage achievements.
- Current Stage Plan actuals showing the performance against the original Stage Plan.
- The Next Stage or Exception Plan for approval.
- Project Initiation Documentation may require updating.
- A revised Project Plan incorporating all the actual metrics.
- An updated Risk register, together with the Updated Business Case and Project Plan, which is used by the Project Board to review that the Project has continuing ongoing viability.
- Configuration item records created/updated for new stage products.
- An updated Business Case.
- The Lessons Log.
- Any changes to the Project Management Team with updated Job Descriptions.
Team plans may also be produced when planning the next stage, defining the work packages that will be produced in the next stage.
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Posted by Alistair Wylie in PRINCE2 Training on July 12th, 2007 | No Comments »
PRINCE2 Theme – Plans
The purpose of the Plans theme is to facilitate communication and control by defining the means of delivering the products (the where and how, by whom, and estimating the when and how much).
Effective project management relies on effective planning as without a plan there is no control. Planning provides all personnel involved in the project with information on:
- What is required
- How it will be achieved and by whom, using what specialist equipment and resources
- When events will happen
- Whether the targets (for time, cost, quality, scope, risk and benefits) are achievable.
The development and maintenance of credible plans provides a baseline against which progress
can be measured. They enable planning information to be disseminated to stakeholders in order to secure any commitments which support the plan.
PRINCE2 approach to plans
The development following activities will be used to create all levels of plan:
- Design the plan
- Define and analyse the products
- Identify activities and dependencies
- Prepare estimates
- Prepare the schedule
- Document the Plan
- Analyse the risks
Plans are produced at three levels in a PRINCE2 project.
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- Initiation Stage Plan – this plan covers the activities of the initiation stage for the project.
- Project plan – this is the high level overall plan that covers the full duration of the project.
- Stage plan– this is an extract of the project plan covering a specific stage with more detail.
- Team plan – this is an optional plan which would contain a more detailed breakdown of a section of the stage plan for use by a team when developing certain products.
- Exception plan – when a plan is predicted to no longer finish within the agreed tolerances, an exception plan is produced to replace that plan.
- Benefits review plan – covers activities during and after the project to determine achievement of benefits.
The Plans Theme is covered in more detail on our PRINCE2 Foundation course and PRINCE2 Practitioner courses in Brighton, Sussex.
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